Self-Managed Strata
Run your self‑managed strata with less stress
Condo Control puts council work, records, meetings, and collections in one place. Resolve routine resident questions before they reach council, keep minutes and notices organized for AGMs and SGMs, and stay aligned with the Strata Property Act. Electronic and hybrid general meetings are supported.
Built for BC Stratas
AGMs and SGMs online or hybrid
All strata corporations in BC may hold general meetings by telephone or other electronic means. No bylaw is required. Your notice simply needs to include the participation instructions.
Current rules on rentals and age bylaws
Rental restriction bylaws are no longer enforceable. Age bylaws are limited to 55 plus only. Short‑term rental bylaws are still allowed.
Form B and Form F made easy
Generate clean, searchable records so Form B requests can be fulfilled on time and include the required insurance summary. Track arrears so Form F certificates accurately reflect money owing for conveyance at the Land Title Office.
CRF and budgeting alignment
Track budgets, CRF contributions, and projects from the depreciation report. As of November 1, 2023, strata corporations must contribute at least 10 percent of the annual operating fund to the CRF.
Depreciation report timing
Strata corporations with five or more lots must obtain depreciation reports on a five‑year cycle. The annual vote to defer is no longer permitted.
Impact
Strata benefits from a hands-on approach to operations and centralized information sharing
Harbour Cove has experienced positive changes after implementing Condo Control. Data and documents are centralized, and communication between owners and management is more consistent. Harbour Cove will continue using the software system
to make future improvements and keep owners happy.
What councils achieve with Condo Control
Fewer emails to council
Residents get instant answers from the AI assistant and the knowledge base. Self‑serve covers payments, bookings, forms, and common requests.
Clean, shareable records
Minutes, agendas, notices, and attachments live in one system with search and retention. Minutes can be published to owners within the required time frame.
On‑time collections
Online strata fee payments, autopay, reminders, and late‑fee rules reduce delinquencies. Track special levies and arrears, and export reports for council review.
Simple, compliant meetings
Prepare agendas, send notices, manage proxies, record votes, and compile minutes for AGMs and SGMs. Track majority, three‑quarters, 80%, and unanimous votes. Electronic or hybrid formats are supported.
How it works
1. Resolve at first contact
Residents use the AI assistant or the knowledge base for common questions. Exceptions route to the right approver so council inboxes stay manageable.
2. Standardize every workflow
Use council‑ready templates for agendas, minutes, notices, violations, ARC or alteration requests, work orders, and elections. Everyone follows the same steps and new volunteers ramp faster.
3. Keep finances and records clean
Collect online in CAD, map charges to the GL, and sync to your accounting system. CRF and operating budgets stay transparent. Form B and Form F output pulls from a single source of truth.
Platform capabilities
Council meetings and records
Agenda builder, minute taking, action tracking, and timely owner distribution. Quorum, motions, and vote records are captured for audit readiness.
General meetings
Notices with attachments, proxy tracking, live attendance lists, voting, and instant minutes for AGMs and SGMs. Electronic and hybrid meetings included.
Bylaws, rules, and enforcement
Central library of bylaws and rules. Guided violation letters and evidence management. Alteration and ARC workflows with status tracking.
Payments and collections
Online strata fees and special levies, autopay, reminders, late‑fee rules, and AR dashboards. Exportable reports for CRF, operating, and levy tracking.
Depreciation planning and CRF tools
Link planned projects to your depreciation report, schedule CRF contributions, and monitor reserves against targets and timelines.
Owner requests and common property
Amenity bookings, key and fob requests, visitor management, package tracking, and limited common property requests in one place.
Vendor and maintenance
Work orders, preventive schedules, vendor records, and insurance tracking with simple status visibility.
Scale your portfolio. Reduce busywork.Keep every record audit‑ready.
“
The store, amenity booking, service request and the announcement functions/services are the best. They allow the Residents to buy, reserve and hear and communicate.
-Dragos Vacar
Condominium Manager - Ace Condominium Management Inc
“
After seeing the value It was unanimous. Everybody was like, this is what we need here... That's what sold all the board members. Yeah. Let's work smarter, not harder.
-Brian Cannaday
HOA Manager - Woodsmoke Ranch
“
Condo Control is going to keep helping us grow in terms of efficiency. It’s going to help us as boards are always looking to cut costs. The ability to be very communicative without having to spend the money on frequent mailings – that’s definitely going to help us because we can pitch this to new boards.
-Michael Trendota
Co-founder - Alwington Communities Inc
“
My overall experience with Condo Control has been positive. It simplifies communication and streamlines tasks like booking amenities, managing documents, and handling maintenance requests. The platform is user-friendly and offers helpful features for both residents and management
-Aravind Rao
Concierge - PSCC 930
Community types
Discover more about the Community types we serve
Roles
Expertise for your role
Condo Control offers solutions for everyone in your community by automating operations and maximizing efficiency and effectiveness with our expert software.
Use cases
Multiple applications for multiple scenarios
Property management can be challenging and time-consuming. Our data-driven system empowers and helps you solve recurring issues.
Member
Ratings
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