In my experience working with HOA communities, managing an HOA can become complicated quickly. Boards have to collect assessments, track maintenance, enforce rules consistently, store records, and keep homeowners informed, often while relying on spreadsheets, email threads, and scattered files. When those processes arenât centralized, the same problems keep popping up: missed follow-ups, inconsistent communication, unclear approvals, and, above all, angry homeowners.
Working in the property management industry for over 16 years, I have used several property management platforms. When evaluating platforms, I look for those that do three things well: reduce day-to-day administrative work, keep homeowners informed, and keep the association compliant. In this guide, I break down 12 HOA software platforms for 2026, including tools for self-managed communities and options built for management companies. I focused on practical features that actually move the needle: online payments and reporting, homeowner portals, maintenance request tracking, document storage, eâvoting, violations, architectural requests, and integrations that cut down on duplicate work. I also try to include platforms that homeowners will actually want to use based on personal experience, reviews and Reddit threads, since only 19% of HOA members use their current portals, according to our survey. Youâll find a comparison chart first, followed by deep dives into each platform, including who itâs best for, pricing, and standout features that reduce admin workload.
Best HOA management tools comparison chart
Here is a quick comparison chart I put together that summarizes each software’s best-known use cases, pricing, and target audience.
How we evaluated the best HOA management software
At its core, good HOA software should support clear, productive communication between the association and its homeowners. From my experience in property management, residents prefer App Push or SMS communication for urgent matters. On the other hand, most communities still use the traditional printed letters and emails. But now with modern software that supports Push and SMS communication, residents can easily access information and complete basic tasks, the HOA operates more efficiently and delivers more value. Strong homeowner-focused features typically include:
- Automatic payment scheduling
- Payment tracking and account histories
- Online dues payments at any time
- Secure access to governing documents and records
- Maintenance request submission and tracking
- Electronic surveys and voting
- Direct messaging with property managers
- Community announcements and event calendars
Whether you are a community association management company looking for a platform to manage multiple communities or an HOA looking to go self-managed, Iâve compiled a list of platforms for 2026, highlighting their unique strengths.
1. Condo Control
Best overall for communication and automation
Condo Control is a cloud-based, all-in-one platform built specifically for condominiums and homeownersâ associations. Its goal is straightforward: replace manual, fragmented workflows with a single system that automates daily operations and improves communication between boards, managers, and residents.
The platform is widely adopted, with over a million users, including residents, boards, and property managers across communities such as Diamondhead Lake, Lake Lignaore Association, and Woodsmoke Ranch Association. That scale shows in the softwareâs depth. Condo Control brings 40+ modules into one interface, covering e-voting, violations, architectural requests, parking control, amenity bookings, maintenance, online payments, portfolio management, and AI-powered resident self-service.
For self-managed HOAs, the biggest benefit is time savings, and for property management companies, it’s the ability to standardize processes and reduce costs. Routine administrative work moves online. Residents can book amenities, pay dues, submit service requests, and sign documents electronically from their phones. When maintenance issues arise, board members receive instant alerts with full details, including resident-uploaded photos. This reduces site visits, speeds up vendor scheduling, and shortens resolution times.
Financial workflows are also streamlined. Residents pay fees online, boards can view real-time payment reports, and notifications sync automatically with financial records. Because the system is fully cloud-based, boards and managers can run operations from a phone, tablet, or PC.
Who does it work best for?
Self-managed HOAs and community association management companies of all sizes that want a broad, modular platform with strong automation and resident engagement tools.
Pricing
Condo Controlâs Basic Package starts at $49 per month. Pricing varies based on the number of units and selected modules. The platform offers two main plans:
- Standard Living â essential management tools for small HOAs
- Modern Living â Custom package where you select the features
- Premium Living – For large HOAs, or gated communities with specific needs
Features
- 40+ HOA management modules
- Online payments and accounting integrations
- Violations and architectural request management
- Amenity booking and parking control
- AI-powered resident self-service
- Cloud-based access across all devices
2. CINC Systems
Best for large HOA management companies focused on accounting
CINC Systems is a SaaS platform built for community association management companies, with a strong emphasis on accounting and financial operations. Itâs designed for firms managing multiple associations that need centralized, real-time financial control.
At its core, CINC consolidates HOA accounting into a single cloud dashboard. Dues payments, bank activity, ledgers, and reports update automatically. Funds are deposited directly into HOA bank accounts, eliminating manual deposits and reducing delays. Managers can instantly see payment status across all associations.
CINC tightly connects accounting with operations. Work orders can be created through resident portals, vendors submit invoices online, and recurring expenses like utilities and landscaping can be paid automatically. Real-time bank reconciliation allows management companies to link HOA bank accounts directly to the platform.
Who does it work best for?
Large, professional HOA management companies that prioritize financial accuracy, automation, and centralized accounting.
Pricing
Plans start at $250 per month. No free version or free trial.
Features
- Centralized cloud-based accounting dashboard
- Direct HOA bank account deposits
- Real-time bank reconciliation
- Automated bill pay for recurring expenses
- Online vendor invoice submission
- Customizable financial reporting by date range and account type
- Work order management integrated with financial workflows
3. Condo Manager
Best for accounting-first HOA management
Condo Manager is a comprehensive HOA and condominium management platform built for management companies and self-managed communities that require strong financial controls. Despite the similar name, Condo Manager and Condo Control are entirely different platforms with different design priorities.
For the years I have used Condo Manager, the platform truly excels in accounting. The software uses true accrual accounting with tight integration between general ledger, accounts receivable, and accounts payable. Boards can automate fee billing, apply late fees, manage delinquencies, allocate common expenses, and even bill utilities like water, gas, and electricity.
Beyond accounting, Condo Manager includes homeowner portals, custom community websites, resident directories, maintenance calendars, and amenity booking tools.
Who does it work best for?
Small to large HOAs and management companies that treat accounting accuracy as a top priority.
Pricing
Paid plans start at $150 per month. A free trial is available.
Features
- True accrual accounting with integrated general ledger, AR, and AP
- Automated maintenance fee billing with interest and late fee calculations
- Utility billing capabilities (electricity, water, gas)
- Check printing and digital signatures
- Electronic payment processing
- Budget management and common expense allocation
- Bank reconciliation tools
- Custom community websites and homeowner portals
4. PayHOA
Best for small self-managed HOAs
PayHOA is a cloud-based platform built specifically for small, self-managed homeowners associations. I find simplicity in this software to be its main appeal. Instead of juggling separate tools for accounting, communication, documents, and payments, PayHOA puts everything in one place.
Homeowners can use the platform to pay dues online, view payment history, access governing documents, submit requests, and stay up to date with community announcements.
PayHOA supports multiple communication channels, including emails, text message alerts, pre-recorded phone calls, surveys, and shared community calendars. On the financial side, the accounting module allows associations to collect dues electronically and deposit funds directly into the HOA’s bank account. Boards can set up automatic payments, track account histories, and give residents 24/7 access to their accounts.
Who does it work best for?
Small, self-managed homeowners associations that want straightforward tools without enterprise-level complexity.
Pricing
30-day free trial available. Monthly subscriptions range from $54 to $109, depending on the number of units.
Features
- Online dues payment with direct deposit to HOA bank accounts
- Automatic payment setup and tracking
- Multiple communication channels (email, text, phone, surveys)
- Shared community calendars
- Governing document access
- Request submission and tracking
- 24/7 homeowner account access
5. HOA Central
Best for self-managed HOAs with built-in AI
HOA Central is an all-in-one management platform designed for both self-managed communities and professionally managed associations, including large master-planned communities. The platform focuses on automation, resident engagement, and reducing administrative workload. The system streamlines everyday operations such as rule enforcement, document management, and financial transactions from a single dashboard.
A key differentiator is the AI-powered chatbot, which handles routine resident questions 24/7. According to the platform, this can save boards and managers up to 15 hours per week in administrative time. Communication tools include a resident portal with mobile app access, community announcements, discussion forums, event management, and a classifieds marketplace. Governance features include surveys, polls, and electronic voting.
Who does it work best for?
Small to large self-managed HOAs and professionally managed associations that want AI-powered automation and strong resident engagement tools.
Pricing
Pricing is available by custom quote only. Four plans are offered: Essential Living, Standard Living, Modern Living, and Premium Living.
Features
- AI-powered chatbot for 24/7 resident support (saves up to 15 hours/week)
- Architectural change request management with photo and blueprint uploads
- Rule violation tracking and enforcement
- Vendor workflow and invoice approval management
- Native integrations with QuickBooks, Yardi, and BAS-IP
- Electronic voting, surveys, and polls
- Amenity access through guest passes
- Mobile app with resident portal
6. AppFolio
Best for mixed portfolios including HOAs
AppFolio is a cloud-based property management platform built for operators who manage mixed portfolios, including residential rentals, commercial properties, and community associations. It’s designed as a true end-to-end system, covering the full lifecycle from marketing and leasing to accounting, maintenance, and board-level reporting. One of AppFolio’s biggest strengths is consolidation across different property types.
AppFolio’s Performance Platform was built with AI at its core through the Realm-X suite. Realm-X Maintenance Performer guides residents through submitting maintenance requests and helps dispatch technicians quickly. Realm-X Messages centralizes text and email communication in one inbox. The Realm-X AI agent can be trained on your best practices to help guide workflows and complete routine tasks consistently.
Who does it work best for?
Property managers and firms managing mixed portfolios of residential rentals, commercial properties, and community associations.
Pricing
Three plans available: AppFolio Core, AppFolio Plus, and AppFolio Max. For community associations, pricing under AppFolio Core is $0.80 per unit, billed only on occupied units.
Features
- AI-powered Realm-X suite with maintenance automation
- Centralized communication inbox for text and email
- AI agent trainable on best practices
- Mobile app for architectural reviews and maintenance tickets
- AI-driven accounting tools (Smart Budgeting, Bank Feeds, Bill Approval Flows)
- Property marketing and tenant screening
- Customizable reporting across entire portfolio
- Single platform for multiple property types
7. HOA Sites
Best website builder for HOAs
HOA Sites is a purpose-built website and member portal platform for homeowners associations, condominium communities, and residential neighborhoods. It focuses on digital presence, communication, and member engagement rather than full operational management. All HOA Sites templates are mobile-responsive, ensuring a smooth experience across desktops, tablets, and smartphones.
Communication tools are central to the platform. HOA Sites supports email notifications, custom online forms, message boards, and electronic voting. Communities can share announcements, collect feedback, and manage participation without relying on third-party tools. Each client gets a dedicated project manager who provides support throughout setup and beyond, with an average response time of 4 minutes.
Who does it work best for?
HOAs, condominium communities, and residential neighborhoods that need a professional website and member portal without complex operational management features.
Pricing
Three flat-rate annual plans:
- Lite: $300 per year (excludes board-only features like voting and maintenance requests)
- Pro: $550 per year
- Plus: $950 per year
Additional costs: $15 per year for domain registration, plus $135 per year for email accounts (Lite and Pro plans only).
Features
- Mobile-responsive website templates
- Member directories with custom profile fields
- Online payment processing and account balances
- Email notifications and message boards
- Electronic voting capabilities
- Custom online forms
- Text messaging
- Access controls for different membership types
- Automated renewal reminders and invoicing
- Basic accounting and document storage
8. Buildium
Best for HOAs with many rental units
Buildium is a cloud-based, all-in-one property management platform designed for managers handling mixed portfolios, including single-family rentals, small multifamily properties, community associations, student housing, and commercial real estate. The platform automates many routine tasks that typically consume staff time, including fee reminders, task assignments, and owner reports.
Buildium’s payment system is one of its strongest features. Associations can securely accept electronic payments through ePay for Online Payments and Retail Cash Payments powered by PayNearMe. Residents add their bank accounts or credit cards in the Resident Center and set up recurring payments. For residents who prefer cash, PayNearMe offers a practical alternative with printed slips or mobile payment codes that can be used at participating retail locations.
Who does it work best for?
HOAs that include a large number of rental units, as well as property managers handling mixed portfolios of rentals and community associations.
Pricing
Three pricing plans:
- Essential: $62 per month
- Growth: $192 per month
- Premium: $400 per month
Note: The Essential plan excludes features like amenity booking.
Features
- Automated fee reminders, task assignments, and owner reports
- ePay for Online Payments with automatic fund transfers
- PayNearMe for retail cash payments
- Real-time payment tracking
- Automated personalized messaging and payment failure alerts
- Combined tracking for rent and HOA fees
- Financial reporting without manual reconciliation
- Resident Center for self-service payment setup
9. QuickBooks
Best accounting for small self-managed HOAs
QuickBooks is a general-purpose accounting platform often used by small, self-managed HOAs that need basic financial tracking without a full community management system. It covers core accounting functions such as invoicing, budgeting, financial reporting, and tax preparation. The software is available in both online and desktop versions.
The setup starts with building a chart of accounts tailored to the association. My preferred approach is building income categories that include dues and assessments, and expenses categories that cover items like landscaping, repairs, and maintenance. QuickBooks supports multi-user access, so board members and managers can review financial data remotely, and reports can be customized for audits, board meetings, or year-end filings.
Who Does It Work Best For?
Small, self-managed HOAs that need basic financial tracking and already use or prefer QuickBooks for accounting, without requiring community management features.
Pricing
All-in plan: $100 per month, with an additional $0.50 per property per month for portfolios exceeding 100 properties.
Features
- Core accounting functions (invoicing, budgeting, reporting, tax prep)
- Customizable chart of accounts
- Income and expense tracking by category
- Multi-user access for remote financial review
- Integration with payment processors like PayPal
- Customizable reports for audits and board meetings
- Both online and desktop versions available
10. Vantaca
Best for mid-size management companies with AI focus
Vantaca is an HOA management platform built exclusively for community association management companies. Its core differentiator is deep, workflow-level AI automation, delivered through its proprietary HOAi system. While many platforms add AI on top of existing tools, Vantaca uses AI to orchestrate entire processes across accounting, operations, and customer service.
At its annual Vision user conference on November 11, 2025, Vantaca announced three major product releases: Vantaca IQ Insights and Benchmarking, Vantaca Home with built-in HOAi Voice, and Vantaca Vendor. Together, these products form a tightly connected, AI-powered ecosystem linking management companies, homeowners, and vendors. Vantaca IQ delivers contextual, benchmark-driven insights showing how performance compares to peers.
Who does it work best for?
Established, mid-size community association management companies that prioritize automation, scalability, and are willing to invest in premium AI-powered solutions.
Pricing
Pricing requires custom quotes and is not publicly published. Industry feedback suggests monthly costs start in the thousands, not hundreds.
Features
- Proprietary HOAi system with workflow-level AI automation
- Vantaca IQ Insights and Benchmarking for performance comparison
- Vantaca Home with HOAi Voice for conversational AI (text, chat, phone)
- Vantaca Vendor for automated onboarding and invoice processing
- AI-powered compliance verification and approvals
- Real-time visibility into job status and payments
- Integrated accounting, operations, and customer service
- Reduces call volume and support tickets automatically
11. Yardi
Best for enterprise management companies operating globally
Yardi is a global property management software provider offering solutions across nearly every property type. For community associations, Yardi’s ecosystem is anchored by two main products: Yardi Voyager for enterprise-level operations and Yardi Breeze Premier for smaller portfolios. Yardi Voyager is designed for medium to large-sized management firms with complex portfolios and supports extensive customization across residential, commercial, and mixed-use properties.
Yardi Breeze Premier is the version tailored specifically for HOAs, condos, and co-op associations. It includes tools for dues collection, violation tracking, maintenance management, accounting, reporting, and homeowner communication. Homeowners access everything through the CondoCafe portal, where they can pay dues, review documents like CC&Rs and financial statements, submit architectural applications, and file maintenance requests.
Who does it work best for?
Enterprise-level management companies operating globally with complex, large portfolios (Voyager), or smaller management companies and larger self-managed associations needing streamlined operations (Breeze Premier).
Pricing
Yardi Breeze for associations starts at $1 per unit per month, with a $400 monthly minimum. Additional pricing applies when bundled with other Yardi products.
Features
- Voyager: Enterprise-level customization with extensive modules and add-ons
- Breeze Premier: HOA-specific dues collection and violation tracking
- CondoCafe homeowner portal for payments and document access
- Violation categorization (pets, fencing, landscaping) with multi-channel notices
- Architectural application submission and tracking
- Maintenance request management
- Self-service payment options to improve collections
- Advanced financial and operational reporting
- Global support and scalability
12. HOALife
Best for violation management
HOALife is purpose-built for HOA boards, managers, and management companies that need tight control over rule enforcement and compliance. Our survey shows that many dissatisfied community members point to uneven handling of violations, with 43% of members seeing violation enforcement as unfair. The platform addresses this issue by focusing on accountability, transparency, and speed, with violation management as its core strength. Inspections can be logged using GPS-enabled tools, allowing managers to record violations on-site and send notices within minutes.
Homeowners receive notices through a centralized portal, where they can respond, submit requests, and track status in one place. HOALife also supports broader HOA operations including maintenance coordination through work orders for common-area assets, and secure online voting for motions, surveys, and elections. For accounting, HOALife integrates with QuickBooks Online, offering two-way synchronization for owner balances, payments, and financial reports.
Who does it work best for?
HOA boards, managers, and management companies that prioritize rule enforcement, compliance tracking, and violation management.
Pricing
Two plans available:
- Violations Essentials: $199 per month (focused primarily on violations)
- All In Plan: $299 per month (includes full HOA management features)
Features
- GPS-enabled violation logging with on-site recording
- Automated violation reports and homeowner notices
- Centralized homeowner portal for responses and tracking
- Work order management for common-area maintenance
- Secure online voting for motions, surveys, and elections
- Two-way QuickBooks Online synchronization
- Built-in templates and custom messaging options
- Mailing label and owner roster generation
- Real-time maintenance progress tracking
- Centralized document storage for policies and histories
Choosing the right platform
Before choosing any software, start by identifying your community’s specific requirements, such as accounting, communication tools, maintenance tracking, amenity reservations, document management, architectural review, compliance tracking, and reporting. Determine which financial management tools you need, such as tools for budgeting, audit-ready reporting, and online payment processing, as well as communication features like announcements and emergency alerts. For the best long-term results, I strongly recommend platforms built specifically for HOA management rather than general property management software.
