Self-Managed HOAs & Communities
Run your community like a pro without burnout.
Condo Control is the all in one operating system for self‑managed condos and HOAs. Resolve routine resident questions before they reach the board, standardize operations, and keep records audit ready so volunteers save time and avoid stress.
Fewer emails to the board
AI assistant and searchable knowledge answer most questions at first contact. Self‑serve handles payments, bookings, forms, and common requests.
Clean, shareable records
Minutes, notices, elections, and documents live in one system and stay audit ready.
On time collections
Online payments, autopay, reminders, and late fee rules reduce delinquencies.
Consistent enforcement
Guided ARC or alterations and violations with templates and photo evidence produce defensible outcomes.
Communication that reaches everyone
Email, Voice, SMS, and in app bulletins with read receipts, plus an always on knowledge base.
Impact
Diamondhead Lake HOA experienced a 40% improvement in office efficiency.
Condo Control centralized information, improve communication, and enhance overall efficiency. The exceptional features, combined with its’ customer support, have significantly transformed the operations and member experience at Diamondhead Lake HOA.
How it works
1. Resolve at first contact
Residents get 24 by 7 answers from the AI assistant or the searchable knowledge base. Exceptions route to the right approver so the board sees fewer how to emails. Managed resident support by phone, email, and chat is included.
2. Standardize every workflow
Use templates and simple workflows for ARC or alterations, violations, meetings, and elections. Everyone follows the same steps, and new volunteers get up to speed quickly.
3. Keep finances and records clean
Collect online, map to the GL, and sync with your accounting system. Minutes, notices, and elections are retained automatically for audit readiness.
Platform capabilities
Resident self‑serve & support
AI resident assistant, searchable knowledge, and resident help by phone, email, and chat so volunteers do not act as the help desk.
Operations & governance in one place
Violations, ARC or alterations, work orders, minutes, notices, and e voting with searchable, audit ready records.
Payments & accounting
Online dues and assessments with GL mapping and sync to QuickBooks, Stripe, and Yardi in the U.S.
Collections & revenue protection
Autopay, reminders, and fee rules that improve on time payments and cash flow.
Communication
Email, SMS, voice and in app bulletins with read receipts, plus a resident knowledge base.
Maintenance & vendors
Centralized vendor records, insurance tracking, and scheduled maintenance with reminders to prevent backlogs.
Reporting & transparency
Simple dashboards and board packets that make finances, tasks, and approvals clear.
Scale your portfolio. Reduce busywork.Keep every record audit‑ready.
Why self‑managed communities choose Condo Control
Resolution first AI and knowledge
Reduce board and property manager email and call volume before it starts.
Resident support included
By phone, email, and chat so volunteers focus on planning, budgets, and projects.
All in one operations
Keep meetings, elections, records, and enforcement together for clean audits.
Easy to adopt
With templates that fit real life and training that helps new directors ramp fast.
Who benefits
Board officers and committee chairs
Fewer interruptions and clearer visibility into priorities and spend.
Volunteer admins and on site managers
Simple, guided workflows and templates for repeat tasks.
Residents
Faster answers, clear communications, and convenient online payments.
Common challenges and how we help
Residents email the board for every question
AI assistant and self‑serve resolve most questions instantly and route policy exceptions to the right approver.
Volunteer burnout and turnover
Simple workflows, templates, and resident self‑serve reduce hours spent on repeat tasks.
Confusion on rules and enforcement
Guided ARC or alteration reviews and violations with photo evidence produce consistent, defensible outcomes.
Collections and cash flow pressure
Online payments, autopay, reminders, and late fee rules improve on time collections. CAD support available in Canada.
Communication gaps across diverse groups
Email, SMS, and in app bulletins with read receipts, plus a knowledge base. Optional bilingual templates in Canada.
Maintenance and vendor oversight
Centralized vendor records, insurance tracking, and scheduled maintenance with reminders.
Meeting prep and elections take too long
E voting plus agenda, minutes, and notice templates with automatic retention for audits.
“
The store, amenity booking, service request and the announcement functions/services are the best. They allow the Residents to buy, reserve and hear and communicate.
-Dragos Vacar
Condominium Manager - Ace Condominium Management Inc
“
After seeing the value It was unanimous. Everybody was like, this is what we need here... That's what sold all the board members. Yeah. Let's work smarter, not harder.
-Brian Cannaday
HOA Manager - Woodsmoke Ranch
“
Condo Control is going to keep helping us grow in terms of efficiency. It’s going to help us as boards are always looking to cut costs. The ability to be very communicative without having to spend the money on frequent mailings – that’s definitely going to help us because we can pitch this to new boards.
-Michael Trendota
Co-founder - Alwington Communities Inc
“
My overall experience with Condo Control has been positive. It simplifies communication and streamlines tasks like booking amenities, managing documents, and handling maintenance requests. The platform is user-friendly and offers helpful features for both residents and management
-Aravind Rao
Concierge - PSCC 930
Community types
Discover more about the Community types we serve
Roles
Expertise for your role
Condo Control offers solutions for everyone in your community by automating operations and maximizing efficiency and effectiveness with our expert software.
Use cases
Multiple applications for multiple scenarios
Property management can be challenging and time-consuming. Our data-driven system empowers and helps you solve recurring issues.
Member
Ratings
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